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Productivity

Overview

Systems and practices for maximizing productivity while maintaining balance and quality.

Productivity Framework

Capture

  • Inbox zero approach
  • Single capture point
  • Quick processing

Organize

  • Projects and areas
  • Next actions
  • Waiting for
  • Someday/maybe

Execute

  • Time blocking
  • Deep work
  • Batch similar tasks
  • Minimize switching

Review

  • Daily review
  • Weekly review
  • Monthly review
  • Quarterly planning

Time Management

Time Blocking

06:00-07:00  Morning routine
07:00-09:00  Deep work
09:00-10:00  Meetings
10:00-12:00  Deep work
12:00-13:00  Lunch + learning
13:00-15:00  Collaborative work
15:00-16:00  Admin/email
16:00-17:00  Planning/review

Energy Management

  • Match task to energy
  • Protect peak hours
  • Take breaks
  • Manage transitions

Focus Techniques

Pomodoro

  • 25 min work
  • 5 min break
  • After 4, long break

Deep Work

  • Distraction-free
  • Single task
  • Extended periods
  • High cognitive demand

Tools

  • Task manager (Things/Todoist)
  • Calendar (Google/Outlook)
  • Notes (Notion/Obsidian)
  • Focus (Forest/Opal)

Anti-Patterns

  • Checking email constantly
  • Context switching
  • Perfectionism
  • Over-optimization

Last updated: January 2025